Recruitment Genius Thurleigh, Bedford MK44, UK
This website design and development company is looking for someone who wants their next rewarding career challenge, wants to be part of a dynamic team and in a high paced environment. Someone with the tenacity for attention to detail yet the ability to look at the bigger picture, engage and encourage co-workers for a mutual end and deliver results. The role is to support the efficient running of a growing digital agency and software provider, by providing office management, administration and PA support; facilitating the team allowing them to focus on their roles and whilst adhering company policy. As the role will be supporting the MD an ability to be diplomatic and discrete at all times is key. Key Responsibilities include: Office management: - Being internal contact for internal system and software processes - Managing procurement, office equipment, phones, supplies, heating etc. and reviewing budgets. - Managing cleaning, maintenance and repair of office equipment - General office duties with phones, meet and greet etc. Administration: - Debt control - Verifying and inputting contractors' purchase invoices - Completing/coordinating month-end administration processes - Supporting setting up and maintenance of client projects in management information system (Journey) - Monitoring and raising quotations - Producing monthly client reports - Raising purchase orders - Handling client queries relating to invoices and contractor queries relating to payments - Liaising with, supporting and handling queries from booker keeper - General administration duties PA: - Supporting MD in all internal meetings - Arranging team and internal meetings - Preparing data and information for meetings - Completing minutes, producing agreed SMART actions - Booking travel, accommodation, and restaurants Sales administration: - Managing relationship with low spend clients - Supporting order confirmation and project creation process - Administering client contractual documentation o Updating client records o Filing o Maintaining client/contact information in Journey Quality systems - Supporting the MD with Quality management responsibilities (ISO 9001:2008) - Looking for opportunities to improve systems HR & H&S: - Managing the HR & HS quarterly reviews and the twice yearly meetings with external HR company and reporting to management team - Supporting HR/Line managers company with maintaining employee handbook - Maintaining employee records - Supporting employee recruitment and induction Desirable skills: - Proven office management and minimum 1 years PA experience preferred - Excellent IT skills - including Word/Excel and PowerPoint and in particular templates - Extensive office 365 email / internet experience essential - Experience of working with ISO 9001:2008/2015 - Experience of implementation of CRM/ERP systems They are open, for the right candidate, for the role to be part time hours, from 25 hrs per week.