Campion Willcocks Limited London, UK
Personal Assistant - Banking - 12 months - London - £220/day A top retail bank based in Bristol is currently seeking a Personal Assistant to join a People Engineering programme for an initial 12 month period. Overview of the Programme/Project To provide a full and confidential Personal Assistant service to the People Engineering Lead, including managing their office and business programme, ensuring that their time and contribution to the Bank is maximised Responsibilities and Accountabilities Diary management. Co-ordinating and planning appointments, movements and events to ensure optimum effectiveness of the DD's time. Plan and prioritise a demanding schedule, producing comprehensive supporting information for all appointments. Arrange travel requirements within the UK and overseas. Review all inward correspondence (emails and letters), prioritising actions and deciding whether or not the CIO needs to see items. Responding to correspondence, without reference, where appropriate. Prioritise all of the CIO's workflows by taking action during absences, using own initiative and judgement from knowledge of key issues to ensure appropriate action is taken Gather and provide information on a wide range of topics, including input to Group Ops ExCo and other relevant committees, etc. Receive all incoming telephone calls, ascertain their nature and importance and deal with a wide variety of internal and external enquiries. Refer calls and messages to the CIO where essential. Undertake a variety of special projects, involving internal and/or external research and liaison, compile reports and make recommendations. Assist with event planning Prepare expense reports and claims for the CIO Responsible for the provision of a full secretarial service and general office duties eg filing, faxes, and photocopies Absence and annual leave tracking for CIO's Direct Reports Essential Skills and Experience Achievement Motivation Independent Thinking Adaptability Strong organisational skills including demonstrable ability to organise, plan and schedule activities Highly detail-oriented Ability to multi-task and prioritise workload Excellent verbal and written communication skills Proficient ability to compose confidential correspondence Self-starter and strong initiative. Ability to work with minimal supervision; efficiently and accurately Strong calendar (Outlook) management/scheduling skills Highly Proficient in Microsoft Word, Powerpoint, as well as the Intranet and Internet Knowledge of general office procedures Must be able to work in a fast paced environments with continuously shifting priorities Strong organisational and environmental awareness Retail banking experience is essential Please note that, due to the high level of applications we receive, we are not able to provide individual responses. If you have not heard from us within 2 working days, please assume that you have not been successful on this occasion. Campion Willcocks is an equal opportunities employer. Services advertised by Campion Willcocks are those of an employment business.