Advantage Resourcing Welwyn Garden City, UK
**Office Manager - 10 months maternity contract - £150 - £234 day rate - Leading Organisation - Welwyn Garden City, Hampshire** Our client is a leading corporate organisation based in Welwyn Garden City area who are looking for an experienced Office Manager to join their team on a maternity contract. The Office Manager is responsible for all local administration including facilities at across numerous sites with a direct financial impact exceeding £2m pa and an indirect impact of almost £30m pa. Ensuring timely delivery of fiduciary and time-critical financial and HR processes in accordance with local legislation and the Groups internal control and compliance procedures. Key Responsibilities As the Office Manager, you are responsible for the day to day management of the office environment, being hands on with resolving issues around facilities and performing HR and Finance-related tasks. You will oversee general security, management and health & safety matters for the office. Overseeing general security and upkeep of the office, ensuring everything is working properly and the office is kept neat and tidy at all time. Manage office environment and facilities services such as office supplies, cleaning, lighting, processing post, day-day queries etc. Manage accounts payable, accounts payable in-box, manage approvals of purchase invoices and ensure that purchase invoices are processed in a timely manner. Accounts payable payment runs: checking. Payroll administration and preparation of payroll inputs; preparation of payroll-related reports for Finance community. HR administrative support e.g. providing references, day-day queries IT support: manage process for IT supplies including maintenance of Fixed Asset register. Lease cars: on-going maintenance of the lease contract. Management of on-going maintenance, reporting and complex multi route/ high frequency travel booking support for travellers, and address any issues with travel arrangements. Manage relationship with third party suppliers: the landlord's managing agent, cleaners, reporting and resolving any issues ( escalating issues as required) and attends quarterly Tenant's Meetings. Preparation of UK Statistical survey returns. General administrative support for management personnel as required Ideal skills required for this role: Previous senior administrative or office managerial experience Working within a corporate office environment Liaising at Director level Comfortable representing the company at a meetings Ability to provide general administrative support as required for personnel and for key HR/Payroll, Travel and Finance processes (order processing, invoice payment etc). Demonstrate excellent team working skills. A familiarity with legislation in the areas of employment, health & safety and data protection can also be useful. Excellent organisational and time management skills Ability to prioritise tasks and work under pressure Exceptional communication skills Ability to work on your own initiative Strong attention to detail Must display flexibility and adaptability to changing workloads Strong problem-solving skills Excellent IT systems knowledge and experience Please apply without delay as there is a deadline with this role. Ref: 823068 To apply for this role please send through your CV for consideration and we will be in touch should your experience match our criteria. Unfortunately due to high volume we will only be able to contact those who have been shortlisted Advantage Resourcing is a service driven recruitment consultancy.