Arcadis London, UK
Commercial Support Administrator - London The opportunity We are currently looking for a Commercial Support Administrator to join our team in London. Within this role you will provide a variety of team administration and general project administration as well as providing more direct (PA/secretarial) support to 6 senior leaders. The role Your day to day responsibilities will be varied to include, but not be limited to: To support the Commercial Team with administration tasks. Providing administrative support to Arcadis personnel and Partners To work with other team support members to ensure that there is a coordinated and consistent approach To support all members of the Commercial Team in the organisation of meetings, including, but not limited to managing diaries and booking rooms To coordinate the new starter process, ensuring new starter forms are completed, supplying to required departments for system and IT set up. Booking them into induction and further mandatory training. To work with the Finance and Cost teams to ensure that all new starters and start dates are recorded Establishing and maintaining administrative processes and procedures for the Commercial Team Assisting with the preparation of reports Ensuring documents (reports, letters, minutes, memos etc) are prepared to high standards Organising meetings, including presentation and distribution of the agenda, minutes and supporting documentation, including the organisation of refreshments, as required Arranging travel, visas and accommodation as required Providing general office support including photocopying, filing, typing letters and agendas, scanning, archiving, post and dealing with telephone queries Maintenance of any electronic filing systems/other filing systems e.g. database/marketing materials Respond to and resolve all types of enquiries and problems, judging when to pass complex queries on to or involve others About you As a professional secretarial support officer, you will be confident prioritising your own workload to meet deadlines within the business. You will also demonstrate the following key skills: Well organised with a high level of attention to detail Able to self manage, multi-task and prioritise workload Proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook Able to communicate proficiently and professionally both in writing and orally Able to work as part of a team but equally comfortable working alone Flexible in approach Applies discretion and confidentiality in all matters Excellent relationship building skills, both internally and externally, at all Why Arcadis: We're hard to pin down as a business. But while our work spans many disciplines - from consultancy to engineering and architecture to cost management, it's united under a common vision. We see people where others see projects, and we recognise that when we design environments we impact lives. We're here to show the magnitude of that opportunity to the world. To bring it to life for our clients and the customers they serve. A career for the big thinkers: Our vision needs people who see the bigger picture. Who bring their expertise to life with spark and imagination. And see possibility where others see limits. Finally - and most importantly - you'll be offered an environment where you can go anywhere. A highly competitive remuneration package; a pension scheme that matches to 8%; the best development programmes in the industry; and a working culture where you can finally put your ideas and potential into practice.