Apple Resourcing UK Ltd

Apple Resourcing UK Ltd Southend-on-Sea, UK
Our client, a dynamic sporting organisation are currently seeking to recruit 2 Part Time Front of Office Receptionists/Administrators on a PERMANENT basis Receptionist/Administrator Job Purpose To provide an effective reception for the organisation, dealing with all switchboard and visitor enquiries. To carry out specific administration duties and assist with general administration duties. Working hours: Mornings 9am - 1:30pm, Monday to Friday including alternate Saturdays (hours 10am to 5.30pm) and occasional week nights/bank holidays (hours 9am to 10pm). Afternoons 1pm - 5.30pm, Monday to Friday including alternate Saturdays (hours 10am to 5.30pm) and some week nights/bank holidays (hours 9am to 10pm). Receptionist/Administrator responsibilities: Answering all incoming calls and taking messages as required, and dealing with any queries or faults relating to the switchboard or telephone system Greeting all visitors in a friendly manner, dealing with their nature of enquiry and ensuring they sign the visitors book as appropriate Keep the reception tidy and organised, ensuring all information on display is current Take receipt of all deliveries, log them and ensure their timely collection Take and organise requirements for bookings for all meetings and organise the room schedule Ensure the staff holiday and sickness calendar is kept up to date Organise and arrange all stationery orders General typing and administration for office staff Take delivery of the daily post, open and date stamp it and circulate as required and organise and frank all outgoing post as required, producing a daily post sheet Organise data input for external organisations including schedules and performance reports, which are time sensitive Maintaining contact databases Deal with work experience requests including interviewing, supervising, delegating work and the completion of Health and Safety Forms You may from time to time also be asked to assist with: Organising group and individual hotel bookings including the arranging of travel and meals Skills and experience required for the Receptionist/Administrator role: Experience of working a switchboard and managing a reception is essential Experience of Word, Excel and Data Processing software is essential, together with good IT skills Excellent customer service and communication skills, both customer facing and over the telephone Excellent organisational skills A confident telephone manner The ability to work under pressure and multi task To be self motivated The ability to work as part of a team and on own initiative Salary for this Receptionist/Administrator role is £20K pro rata To apply for this Receptionist/Administrator role please send us your cv