Sales Administrator - Western Commercial Bellshill

  • Eastern Western Motor Group
  • Bellshill, Belford NE70 7HP, UK
  • 12/06/2019
Admin-Clerical

Job Description

Sales Administrator - Western Commercial Bellshill

40 hours Bellshill Full Time Apply Now

Are you an experienced administrator looking for a new career?

Truck Sales Support Specialist

Mercedes Benz - Western Commercial - Bellshill

Salary up to £19,000

Thank you for your interest in working with Eastern Western Motor Group. We work with some of the world's best loved brands. If you haven't already, please browse around our company website and immerse yourself in our company's history and read up on our brands. As we start to drive your aspirations to accessing a career here with us at Eastern Western Motor Group, you will really get to understand just why our staff and customers are indeed so passionate about all things Eastern Western!

This is an amazing opportunity to work for a family run company who value their employees and in return provide state of the art working facilities, competitive salary packages, benefits and industry leading training. We work with 14 brands across 35 sites with just over 1500 employees.

To support our truck sales operation and to help provide a seamless purchasing experience with us, by ensuring that administrative processing and progressing is carried out as effectively as possible.

  • To attend to sales team and senior administrator requirements for effective processing of truck sales transactions
  • Complete and process vehicle orders accurately as directed by senior administrator or sales manager, in line with sales orders, demonstrations or showroom stock requirements
  • Monitor vehicle availability and transit to dealership
  • Collate and record all new vehicle inbound delivery information, creating files for new vehicles into stock and stock record book; create stock cards for new vehicles
  • Complete vehicle sales orders and PDI instructions, ensuring distribution of appropriate documentation to relevant Departments
  • Complete pre-delivery administration and arrange registration and Vehicle Excise Licences for all sold vehicles and maintain a supply of registration numbers. Use of RaV (AFRL) system.
  • For non-RaV compliant (special) vehicles, complete form V55; ensure forms and payments are processed correctly to confirm vehicles are taxed and log books ordered as required.
  • Maintain record of all key numbers by chassis No.
  • Timely preparation and accurate completion of sales invoices
  • Create and maintain all Used vehicle stock records in Pinnacle Stock Books and on live WIP file
  • Provide administrative support to Sales team as required and keep them informed of customer order status
  • Place orders with bodybuilders as per agreed bodybuilder quotes and signed Customer orders.
  • Ensure progress of bodybuilder activity is updated in the WIP on a regular basis.
  • Assist senior administrator in keeping WIP file up-to-date within 12 hour SLA
  • Assist senior administrator by monitoring and updating New and Used Stock lists (incl. Pipeline)
  • Ensure adherence to company policies and processes relating to specifying & ordering vehicles and subsequent handing-over of vehicles to Customers.
  • Assisting sales team in closing-off any post-delivery admin, such as service contract paperwork.
  • To provide reports to Management as required
  • Assistance with any other task as required

What are we looking for?

  • Excellent communication skills
  • Good interpersonal skills and team orientation
  • Results orientated
  • Financial Awareness
  • Numeracy and data handling
  • Problem solving and decision making skills

In addition we offer first class employee benefits scheme such as:

  • Employee discount scheme with 1600 high street/online retailers
  • Option to staff savings scheme
  • Cycle to work scheme
  • Excellent discounts on new and used car purchases
  • Company pension
  • 30 days annual leave which increases with length of service
  • Training/Career development
  • Family days out
  • Life assurance
  • Staff Intro referral scheme